Industries / Education
Electronic Signatures for the Education Industry
Eliminate physical signing for a quicker, more efficient experience.
Perfect for All Schools, Universities, and Institutions
Education workers are continuously looking for new ways to improve the teacher, pupil, and parent experience. A streamlined digital document workflow with electronic signature capabilities increases productivity amongst staff and improves communication with students.
jSign® is the industry leader in providing electronic signature solutions that improve schools’ communication strategies while offering a variety of other great advantages for the education industry. Our security features, like blockchain stamping, audit trails, and two-factor authentication, are ideal for protecting sensitive data like student records, faculty and staff agreements, and financial aid paperwork.
Traditional Signatures vs. E-signatures
Unlike traditional wet signatures, electronic signatures can be done from anywhere. This supports virtual education and decreases the need for in-person gatherings like parent-teacher conferences, school counselor meetings, and faculty meetings. Going paperless can also result in cost savings and free up budget dollars to be spent elsewhere – a big priority for most schools.
The Added Value of Electronic Signatures
Electronic signatures offer several advantages for professionals in the education industry.
Enriches classrooms with technology
Scalable for school systems
Faster workflows
Legally compliant
Seamless digital experience
Sending forms home with students, mailing admissions paperwork, and submitting hard copy drafts of research papers are the old way of doing things. Education institutions now require an industry-leader in e-signatures to connect remote students and staff with a wide range of features and benefits that can’t be matched by traditional methods of signing documents.
Why Schools Choose jSign
With jSign, the education sector can take advantage of several unique benefits.
Speed-Up the Signing Process
jSign makes it easy to upload, sign, and send documents to anyone, regardless of whether they’re jSign users or not. Set due dates, assign a signing order, send reminders, and watch your document’s progress in real time!
Improve Workflow and Collaboration
Invite colleagues, research partners, and even other schools to collaborate on documents. Traditional signatures are a bottleneck and delay communication and the completion of important documents. Documents in jSign are easily accessed without delays and can even be accessed simultaneously by all parties.
Sign From Anywhere
E-signatures make it possible for remote learners and staff to sign important documents from anywhere and at any time. Use your desktop, laptop, tablet, iPhone or Android device – anything with an internet connection will work. Plus, jSign is compatible with DropBox, Google Drive, and OneDrive for easy document storage.
Cost-Effective Signing Solutions
jSign e-signatures help cut down on costs so schools can reallocate dollars to what matters most. Electronic signatures eliminate costs for printing, copying, faxing, and mailing. Plus, it reduces paper usage, which saves money and the planet.
Backed by Blockchain
Education professionals share a lot of sensitive information that often has to comply with strict regulations. jSign has security measures in place to protect documents like student records, financial aid, and proprietary research from tampering. Blockchain technology tracks and logs every action taken to detect any tampering or unauthorized access.
Traceable Audit Trails
Audit trails trace and timestamp every step of the signing process, creating an easily accessible record of activity to review in the event of an audit. Whenever documents are signed, you’ll also receive a Certificate of Completion with the device ID, IP address, browser, latitude, longitude, and timestamp.
How Electronic Signatures are Used for Education
Education professionals use jSign e-signatures to complete a variety of important forms and processes, including:
Admissions
Department operations
Student and faculty onboarding
Change of address forms
Financial Aid
Philanthropy and gifting
Course enrollment
Emergency contact forms
Scholarships
Parent or guardian permission
Progress reports
Athletics waivers
Research grants
Faculty and staff contracts
Leave and absence applications
HR documents
Student transfers
Teacher recruitment
Benefits of Electronic Signatures with jSign for Education
When dealing with documents critical to the work of educators and the life of students, it’s important to prioritize security and privacy. Traditional signatures and paper documents can be tampered with, misplaced, or stolen. With jSign, your documents are safe and protected by blockchain technology, and all activity is tracked with an audit trail. Schools will appreciate the increased efficiency in previously manual processes paired with the extra layer of protection to ensure privacy and compliance.
Key Features
jSign offers many features that benefit the education sector by streamlining day-to-day operations, reducing time spent on administrative tasks, and increasing productivity.
jSign lets you draw an e-signature, type an electronic signature, select from predefined signatures, or upload an image that contains a handwritten signature.
Create an unlimited number of templates and document versions and reuse them as many times as you need. It’s as easy as selecting them from a dropdown menu.
jSign integrates with Dropbox, Google Drive, and OneDrive for easy-to-access file storage on any device. Plus, jSign’s cloud-based software makes it simple to upload and save signed documents for quick access the moment you need them, from anywhere in the world.
Perfect for helping students with time management and helping busy parents keep track of deadlines. When you send a document for signature, simultaneously set a due date and schedule reminder notifications for all recipients.
It’s easy to set rules around signing order. For example, if you want parents to sign before students or vice versa. With jSign, you can also enable signing location restrictions within the document and ensure all signatures are compliant.
Keep your documents private and protected by enabling two-factor authentication using a mobile phone number and email address.
jSign works with the common file types that you use on a daily basis, including DOC, DOCX, PDF, XLS, XLSX, PPT, PPTX, JPG, and BMP.
